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Create an invoice online and download a PDF
Use the invoice generator to add your logo, business and customer details, items, prices, tax, and payment instructions. Check the preview for free, then use credits to download a PDF to print or share.
Choose a layout in the form above, or compare the invoice formats before you start.
How to create an invoice online
- Choose an invoice format and the invoice type that matches your business.
- Set the currency, upload your logo, and enter your business and customer details.
- Add an invoice number, issue date, and due date. List each item or service with its quantity and rate.
- Check the tax entries, payment status, amount paid, and payment instructions.
- Review the preview and total, then download the final PDF using the credits shown in the format picker.
What to include in your invoice
- Who is billing: your business name, address, contact details, and tax ID where applicable.
- Who needs to pay: the customer name and billing address, with any contact or tax details needed.
- Invoice reference: a unique invoice number, issue date, and payment due date.
- What you sold: clear item or service names, descriptions, quantities, and rates.
- Payment details: the total, payment received, balance due, and instructions for paying.
Invoice example: two services and a deposit
Suppose you charge 50 per hour for three hours of design work. Enter a quantity of 3 and a rate of 50: the line total is 150. Add a separate editing service with a quantity of 1 and a rate of 40. The subtotal is 190.
With tax set to zero for this example, the invoice total is 190. If the customer has already paid a deposit of 60, choose Partially Paid and enter 60. The balance due is 130.
Use one currency for all amounts. These are sample prices, and the example does not suggest a tax rate for your business.
Choose a format for the work you do
A service invoice format can help present hours, fixed fees, and descriptions of work. A contractor invoice format can help organise labour and materials as separate items.
Use clear descriptions such as “Website design — 3 hours” or “Replacement parts” so your customer can recognise the charges. Check longer descriptions in the preview before downloading.
Check prices, tax, and payments
Enter the agreed selling price for each item. The current invoice form has no separate discount field. A note can explain a price reduction, but it does not change the amount calculated from the quantity and rate.
Check the invoice type and tax settings against your business records. The tool calculates from the values you enter; it does not determine the correct tax rate. Check the tax amount in the preview before sharing the invoice.
Use Unpaid when no money has been received, Partially Paid for a deposit or other partial payment, and Fully Paid when the invoice has been paid in full.
Make it easy for your customer to pay
Add the due date and the payment instructions your customer needs. For example, use Terms to write “Payment due within 14 days” if that is what you agreed. Check that the due date matches those terms.
Keep each invoice number unique so both you and your customer can find it later. Our invoice numbering guide explains ways to organise your references. See invoice versus receipt for the difference between requesting payment and confirming it.
Check and share your invoice PDF
Check the customer name, invoice number, dates, item quantities, prices, tax, amount paid, and balance. Use the preview to check that your logo and payment instructions are easy to read.
After downloading, send the PDF to your customer by email or message, or print a copy. Keep a copy for your records with a useful file name, such as the invoice number and customer name.
Invoice generator FAQ
Is the invoice generator free?
You can enter your details and check the preview for free. Downloading the final PDF uses credits. The format picker shows the cost before you download. See pricing for credit packs.
Can I add my business logo?
Yes. Upload your logo in the Logo section, then check its size and appearance in the preview. Add your business name and contact details in Your business.
Can I make a service or freelance invoice?
Yes. Add each service as an item with a clear description, quantity, and rate. For hourly work, enter the number of hours as the quantity and your hourly price as the rate.
Can I show a deposit or partial payment?
Yes. Choose Partially Paid and enter the amount received. The preview shows the remaining balance. Choose Fully Paid only when the full amount has been received.
Can I add tax to my invoice?
Yes. Choose the invoice type for your business and check the tax fields shown. Depending on that choice, you can enter tax per item or on the total. BillQuest calculates from your entries; it does not decide which rate applies.
Can I add a discount?
The current invoice form has no separate discount field. Enter the agreed selling price as the item rate. If needed, explain the price reduction in the item description or notes; notes do not change the total.
Can I change the currency or page size?
Yes. Choose the currency in Bill settings. Use the page-size control in the preview to choose A4 or US Letter. On mobile, open Preview to see those controls. Changing the currency does not convert your prices.
Can I add payment instructions and a due date?
Yes. Enter a due date in Invoice details and add the payment method and instructions in Payment. Use Terms for the payment terms agreed with your customer.
Does the downloaded invoice have a watermark?
The final paid PDF downloads without the preview watermark. Check the customer details, items, and totals in the free preview first.
Does BillQuest send the invoice to my customer?
You download the PDF and send it yourself, for example by email or message. Keep a copy so you can refer to the invoice number when following up on payment.