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Create a petrol or diesel bill with a live preview
A fuel bill records a fuel purchase: the station, date, vehicle, fuel type, quantity, rate, and amount paid. Choose a receipt format below and enter the actual purchase details. Preview free; the final PDF uses credits. See download pricing.
What should a fuel receipt include?
A useful petrol or diesel receipt lets someone match the payment to the purchase. Start with the fuel station name and address, receipt number, date and time, fuel type, price per litre, quantity, and total. Add the vehicle reference and payment mode when they belong on the record.
The station or authorised issuer should confirm a receipt issued in its name. If you are organising your own expenses, keep the original receipt and payment reference together. A chosen layout or logo does not establish who issued the document.
How to create a fuel bill PDF
- Choose Classic Fuel Receipt or Petrol Pump Receipt in the format picker.
- Enter the station name, address, receipt number, purchase date, and time.
- Select petrol or diesel and enter the rate per litre and total paid from the purchase.
- Add vehicle details, payment mode, and any pump references shown on the original record.
- Compare the calculated quantity and amount with the purchase, then preview and download the PDF using credits.
Fields to check before downloading
- Station: use the outlet name and location that belong to the purchase.
- Date and receipt number: match the issuer's record; a reference identifies a purchase, not just a file.
- Fuel and amount: check petrol versus diesel, the unit rate, quantity, and currency.
- Vehicle: enter the registration reference when it is relevant to your records.
- Payment: keep a card, bank, or UPI reference with the receipt where available.
- Pump details: copy nozzle, dispenser, density, or local identifiers only when available; do not guess them.
Worked example: amount and litres
Illustrative example, not a current pump price: a purchase of ₹950 at ₹95 per litre represents 10 litres: ₹950 ÷ ₹95 = 10. Enter the actual rate and total paid; compare the quantity in the preview with the station receipt.
Keep the units consistent. A rate per litre cannot be combined with a quantity in gallons. Small differences can also come from the precision shown on a receipt; preserve the issuer's figures rather than changing an amount to make a claim look neater.
Petrol and diesel bills in India: tax guidance
Petrol and diesel are outside GST at present. Indian fuel prices carry central excise and state VAT or sales tax rather than a GST split on the petrol or diesel itself. Do not add GST simply because a station has a GSTIN; other items sold there can have different tax treatment.
Use the actual transaction rate, not a sample price. This guidance is specific to India; other countries have different fuel taxes. Sources: GST Council discussion of petrol and diesel taxation and PPAC state petroleum tax tables. Reviewed 11 September 2026.
Choosing a fuel receipt format
Use Classic Fuel Receipt for a compact station record. Choose Petrol Pump Receipt when the layout needs dispenser references such as nozzle, FIP, or density alongside the amount and fuel quantity. Both are available in the fuel format picker.
For a ride fare rather than a fuel purchase, use the cab bill generator. For an acknowledgement of another payment, compare the payment receipt formats. The document should describe what was actually bought.
Fuel records for expenses and missing receipts
For an expense submission, keep the purchase date, station, amount, vehicle reference, and business purpose with the original evidence. Check your employer's required fields and submission process before sending the record.
If the station receipt is missing, ask the station for a duplicate first. A reconstructed record should be labelled as such and supported by available evidence; it is not automatically an issuer receipt. Read the missing receipts and duplicate expense records guide. Acceptance depends on the reviewing organisation's policy.
Fuel bill FAQ
Is the fuel bill generator free?
You can fill the form and preview the fuel receipt free. The final PDF uses credits; the download cost is shown beside the format picker. Check the pricing page for credit packs.
Can I create a diesel receipt as well as a petrol bill?
Yes. Select the correct fuel type and enter the actual purchase rate and total. Check the calculated quantity in the preview before downloading.
How are litres calculated?
Divide the amount paid by the price per litre. For example, ₹950 at ₹95 per litre is 10 litres. Use the purchase figures rather than this illustrative rate.
Should I add GST to a petrol or diesel bill in India?
Petrol and diesel are currently outside GST in India. Do not add a GST split to those fuel lines. Check the original receipt and the official sources above; other goods or services at the station may be treated differently.
Where do I add a vehicle number or pump details?
Expand Vehicle details for the vehicle reference and Pump details for local ID, FIP, nozzle, and density fields. Only enter details available for the real purchase.
Can I download a PDF without the preview watermark?
Yes. The final paid PDF downloads without the preview watermark. Previewing the layout is free.
Can I use a fuel record for reimbursement?
Follow your employer's policy and retain evidence of the real purchase. A generated PDF does not guarantee acceptance. Request an issuer duplicate for a missing receipt or use the organisation's missing-receipt process.
Does selecting a station logo make the receipt official?
No. A logo is a layout element. The station or authorised issuer must confirm a document issued in its name; an independently prepared record should not be presented as an original station receipt.