Document responsibilities

Who should issue each document?

A generator helps with layout. It does not give someone permission to issue a document for another business, employer, landlord, or service provider.

Last reviewed: 11 July 2026

Simple rule

The person or organisation responsible for the sale, payment, payroll, rent, trip, stay, treatment, or service should issue or approve the document.

Document responsibility table

Document	Who should issue it?	Appropriate use	Key warning
Invoice	Seller or service provider	Request or record payment for a real sale or service	The issuer must check customer, tax, item, total, and payment details.
Quotation	Seller or service provider	Share a price, scope, and terms before approval	It is not proof of payment and should not be presented as a final invoice.
Payment receipt	Person or business that received the money	Confirm a real payment	Do not mark it paid until the money has actually been received.
Restaurant receipt	Restaurant, cafe, or food counter	Record a real food order and payment	The items, tax, payment status, and total must match the real sale.
Salary slip	Employer or authorised payroll provider	Explain pay for a real employee and pay period	It is not employee-created proof of income or employment.
Driver salary receipt	Person or business paying the driver	Acknowledge a real driver salary payment	Use a full salary slip when detailed payroll earnings and deductions are needed.
Rent receipt	Landlord, owner, or authorised rent recipient	Confirm rent received for a stated property and period	A tenant-prepared draft needs the recipient's review and approval.
Fuel record	Fuel station or authorised business	Record a real fuel purchase	A recreated record is not a replacement original from the station.
Cab record	Cab operator or ride provider	Record a real ride and fare	Do not create a ride record for a trip that did not happen.
Hotel bill	Hotel, resort, or lodging provider	Itemise a real stay and its charges	Stay dates, guest, room, services, tax, and payment details must match the stay.
Travel bill	Travel operator or service provider	Record a real journey and fare	It is not a ticket, boarding pass, or proof of a journey that did not happen.
Medical bill	Clinic, hospital, pharmacy, or medical provider	Itemise a real medical service or purchase	Medical billing can contain sensitive health information. Share only what is needed.
Internet service bill	Internet service provider	Bill for a real account, plan, and service period	The account, billing period, charges, tax, and payment status must be real.

Invoice

Who should issue it?: Seller or service provider
Appropriate use: Request or record payment for a real sale or service
Key warning: The issuer must check customer, tax, item, total, and payment details.

Quotation

Who should issue it?: Seller or service provider
Appropriate use: Share a price, scope, and terms before approval
Key warning: It is not proof of payment and should not be presented as a final invoice.

Payment receipt

Who should issue it?: Person or business that received the money
Appropriate use: Confirm a real payment
Key warning: Do not mark it paid until the money has actually been received.

Restaurant receipt

Who should issue it?: Restaurant, cafe, or food counter
Appropriate use: Record a real food order and payment
Key warning: The items, tax, payment status, and total must match the real sale.

Salary slip

Who should issue it?: Employer or authorised payroll provider
Appropriate use: Explain pay for a real employee and pay period
Key warning: It is not employee-created proof of income or employment.

Driver salary receipt

Who should issue it?: Person or business paying the driver
Appropriate use: Acknowledge a real driver salary payment
Key warning: Use a full salary slip when detailed payroll earnings and deductions are needed.

Rent receipt

Who should issue it?: Landlord, owner, or authorised rent recipient
Appropriate use: Confirm rent received for a stated property and period
Key warning: A tenant-prepared draft needs the recipient's review and approval.

Fuel record

Who should issue it?: Fuel station or authorised business
Appropriate use: Record a real fuel purchase
Key warning: A recreated record is not a replacement original from the station.

Cab record

Who should issue it?: Cab operator or ride provider
Appropriate use: Record a real ride and fare
Key warning: Do not create a ride record for a trip that did not happen.

Hotel bill

Who should issue it?: Hotel, resort, or lodging provider
Appropriate use: Itemise a real stay and its charges
Key warning: Stay dates, guest, room, services, tax, and payment details must match the stay.

Travel bill

Who should issue it?: Travel operator or service provider
Appropriate use: Record a real journey and fare
Key warning: It is not a ticket, boarding pass, or proof of a journey that did not happen.

Medical bill

Who should issue it?: Clinic, hospital, pharmacy, or medical provider
Appropriate use: Itemise a real medical service or purchase
Key warning: Medical billing can contain sensitive health information. Share only what is needed.

Internet service bill

Who should issue it?: Internet service provider
Appropriate use: Bill for a real account, plan, and service period
Key warning: The account, billing period, charges, tax, and payment status must be real.

How to use this table

Start with who is responsible for the real activity. If you are the seller, employer, landlord, or provider, choose the matching document and check every field.

If you are the buyer, employee, tenant, patient, guest, or traveller, ask the issuer for the original or a duplicate. You may prepare a draft or internal record only when it is clearly labelled and the reviewing organisation allows it.

Never use a generator to impersonate another issuer or create evidence for something that did not happen.

Read about missing receipts